OBJECTIVES
Objective 1
Base Management
Tasks & responsibilities
· To ensure the smooth logistical running of the base under the supervision of the Logistics Manager / Sr. Divisional Manager.
· To ensure the facilities are up to Action Against Hunger standards, Office, Ware house, Guest House, Parking Lot.
· To ensure that all the electricity work in properly with support of back-up generator.
· To identify the supplier for the proper base running that’s includes, Plumber, electrician and carpenter and other related to the office maintenance.
· Contract Management of all the lease facility.
Objective 2
Inventory Management
Tasks & responsibilities
· Respect Action Against Hunger physical inventory management requirements (organisation, cleaning, ventilation, protection from external elements, etc.).
· File all user’s manuals, equipment cards, and maintenance and repair records.
· Be accountable at all times for all items in the office and compound that are under his/her responsibility.
Objective 3
Fleet Management
Tasks & responsibilities
· To regulate the use of vehicles.
· Supervising and planning vehicle allocation in order to optimally serve the needs of the program with support from Senior Logistics Manager.
· Monitoring the fuel consumption of Action Against Hunger vehicles and the skills of the drivers.
· Actively enforce the driver regulations and Action Against Hunger SOP’s.
· Detail survey of the project intervention to find out the feasible options for fleet and share the report with Senior Logistics Manager & Senior Divisional Manager.
Objective 4
Supply Chain Management (Direct and LP)
Tasks & responsibilities
· Review and confirm all procurement requests before processing;
· Coordinate with Project and program managers during request preparation;
· Ensure that PR includes all required specifications and supporting documents;
· Ensure that all documentation required as per contract is provided by both parties;
· Organize any joint visit between ACTION AGAINST HUNGER and contractor to the delivery sites with Consultation with logistics Manager and Sr. Divisional Manager.
· Collect and review all delivery documentation; Prepare payment transaction according to delivery and contract payment terms.
· Facilitate the purchase and delivery of all necessary supplies to the base, including regular travel to various Markets for procurement of supplies.
· Petty cash: - need to reimburse Weekly / before issuance of new advance.
· Assist in day to day logistics task as assigned by Logistics Manager.
Objective 5
General administrative
· Answer switchboard and redirect calls as required.
· Greet visitors and advise relevant staff member of their arrival.
· Ensure meeting room is cleaned after meetings.
· Maintain Diary for meeting room and ensure room suitably prepared for meetings.
· Be responsible for issuing stationary and ensuring stocks always available
· Arrange the TCS once got form any department & maintain IN/OUT dispatch register.
· Ensure to have proper Kitchen, Office & Guesthouse's Hygiene & Kitchen items to be in place daily
Any large volume photocopying and scanning.
Objective 6
Security
Tasks & responsibilities
· Assists to Security Officer for data consolidation and dissemination of relevant security information to staff as per analysis of the security situation.
· Assist in security clearance of all travel request on behalf of Security Officer and monitor day to day field movement and ensure the compliance of security protocols.
· Work as Security Focal person at District level for reporting incident (SIRO) & monitor daily and weekly security incidents in the operating area in order to identify areas of increased risk to ACTION AGAINST HUNGER teams or current security trends.
· Liaise on a need basis with local and provincial authorities in order to make them aware of ACTION AGAINST HUNGER’s current operations.
· Maintain record of NOC, MoUs updated all the times for timely submission to district authorities & LEAs.
· Serve as the primary focal person for managing all guards.
Objective 7
Reporting
Tasks & responsibilities
· Submit a monthly updated Fleet Plan, Equipment List to the Logistics Manager and Log CO. Fill the price list when purchasing and preparation of quotations
· Consolidate and Submit a monthly Equipment list, Fuel Consumption report for vehicle and Generators to the Logistics Manager and Logistics Coordinator.
· Consolidate and prepare incident listing report and sharing with Security officer.
INTERNAL & EXTERNAL RELATIONSHIP
Internal
Under the guidance of
Senior Logistics Manager & Security Officer
In coordination with
PINs Log & Program team & capital log team
Line manager of
Drivers (Larkana) & Cleaners (Larkana)
Technical manager of
Drivers (Larkana) & Cleaners (Larkana)
External
NGO/ INGO
Logistics Counterparts in other organizations (RSPN, PPHI & Concern).
Donors
Europe-Aid (EU)
Government of Pakistan
Law enforcing Agencies, Suppliers, vendors.
International
NA
Other
Relevant Authorities & Vendors
REPORTING RESPONSIBILITIES
Internal National
· All log report of the base as per ACF standards
· reporting incident (SIRO)
· Any special / situational report (occasionally)
Internal Global
Ensure that all ACF policies (conflict of interest, child protection etc.) followed while conducting procurement
External
Ensure the availability of all Logistics documentation / record for audit purpose
POSITION REQUIREMENTS
Mandatory
· Bachelor’s degree in relevant field.
· Minimum 03 years of overall experience with 01 years in relevant field in development sector
Preference
· Good motivational and support
· Excellent communication - internal and external
· Excellent analytical ability on program and positioning
· Fluent in English, reading writing and speaking and/or local language of the program implementation area
· Team player
· Excellent computer skills
Female professionals are strongly encourage to apply
COMPETENCIES:
(1 being lowest, 4 being highest)
Team work (Level 3)
Organisation and planning (Level 2)
Analysis and resolution of problems and conflict (Level 3)
Adaptability and flexibility (Level 3)
Motivation (Level 4)
Resistance to pressure, and capacity to deal with difficult situations (Level 3)
Results orientation (Level 2)
Effective and synthetic Communication (Level 3)
